Apex Solutions

The Housing Asset Management Solution provider for the social housing sector

Asset Management

Apex provides social housing landlords with an intuitive, easy to use, highly flexible and configurable business tool to enable our customers to manage their property portfolio.

The solution enables the seamless collection of stock condition data in a user-defined structure, the continued analysis, refinement and modelling of data into the production of a planned programme of works.

  • Flexible business repository of all asset management information
  • Highly integrated solution
  • Short, medium and long term programmes, stock viability and option appraisals
  • Comprehensive data analysis, filtering and reporting against regulatory standards and KPIs
  • Forecast future maintenance costs
  • Compliance against industry defined Quality Standards and locally defined aspirations standards

Planned Maintenance

  • Powerful and analytical business tool includes what-if modelling. Profiling investment needs against budgetary limitations
  • User-defined integrated workflows and controls
  • Management of capital works programmes
  • Supports delivery of planned work through integrated contractor management
  • Full financial control and audits including variation management
  • Ability to track progress of planned programmes at all project levels based on RAG, timeline or financial
  • Automatic update of stock condition based on completion of contractor work

Supports the investigation, analysis and evaluation of implementing different maintenance strategies.

Supports the customer’s business processes from initial stock condition capture, programme definition, investment planning through to final completion and programme delivery.

Highly configurable to allow the customer to map the stages and to map to their own business processes.

Asbestos Management

Providing a comprehensive solution for the data collection, risk assessment and management of asbestos related information into a centralised and accessible asbestos register.

Conforms to all of the latest industry asbestos risk management standards including HSG264.

  • Fully compliant with asbestos risk management and regulations
  • Browser based with secure method of sharing asbestos risk information with stakeholders, surveyors and other relevant parties
  • Fulfils the business requirement for asbestos due diligence management process and reporting prior to any planned or responsive work
  • Fully integrated with our surveying technology
  • Fully compliant historical audit trail of all updates and access
  • Provides controlled access to planned / responsive contractors and asbestos removal organisations
  • Automatically includes tenant and property risks to safeguard all workers

Servicing

  • Supports unlimited workflow based user-defined service types covering all industry standard requirements
  • Configurable service definitions mean the system will be mapped directly to the customer’s business processes and organisational requirements
  • Incorporates interactive dashboards to monitor the performance of the contractors based on standard KPI indicators
  • Standard performance monitoring and reporting ensure full compliance against regulations
  • Effective escalation and management process to ensure achievement of compliance across the organisation
  • Provides full audit trail
  • Fully integrated contractor solution

A highly flexible and configurable workflow solution for users to manage the delivery of planned servicing and inspection programmes to ensure compliance is maintained.

Provides operational and management performance reporting with full drill down capabilities.

Risk Management

A risk management solution that allows social housing providers to ensure effective control of the collection, processing and management of all property-based risks.

A Health & Safety legislative compliant business solution.
Incorporates user-controlled assessment definition, surveying, management action and dashboard as well as a management escalation process.

  • Unlimited user-defined assessment types (e.g. Fire Risk, Legionella, HHSRS, Lifts, Gas and Electrical)
  • User defined risk scoring and risk matrix
  • Recording of issues and remedial actions with full audit trail
  • Automatic assignment of work to responsible parties or departments
  • Integrated with the smartphone & tablet surveying & inspection solution
  • Suite of management and operational reports to ensuring performance reporting and full compliance
  • Provides ability to share risk assessments with stakeholders and tenants

Energy Management

  • Fulfilment of landlord legislative energy efficiency requirements
  • Integrated with the smartphone & tablet surveying & inspection solution for capture of simple or advanced energy dataset
  • Fully integrated with energy accreditation scheme for EPC production
  • Perform SAP energy ratings using energy data from centralised Asset Register using minimal or advanced datasets
  • Seamless integration with industry standard AutoAssessor Pro energy rating software
  • Provides ‘what-if’ energy modelling
  • Dynamic method of downloading EPCs created outside  of Apex

A comprehensive energy solution for social housing providers to capture energy information through surveys or day-to-day  business activities and processes, perform energy rating, energy modelling or produce an EPC certificate to support legislation.

Simplifies the process of producing energy ratings and cost data from Apex using industry standard integrated rating software.

Users can perform ‘what if’ energy scenarios based on system or user prescribed investment profiles.